One of the most difficult tasks when planning a wedding reception is determining the table plan. You have to decide the table arrangement, where to place the head table and in which direction guests will face. If there is a dance floor, you must consider that as well.
Designs
Depending on the venue, options abound for what kinds of tables to use. If planning an outdoor wedding, perhaps with a tent, choose which shape and size of tables you want the rental company to set up. When the reception will be in a banquet hall or restaurant, your plans are dictated by the types of tables these venues have available. Work with the venue's coordinator to determine these options. Round tables are used often because they allow guests to easily talk with one another.
Top Table
Traditionally, a rectangular table is set at the head of the room, facing the rest of the tables and guests. The bride and groom, and the rest of the wedding party, typically sit at this top -- or head -- table. This usually includes the best man, maid of honor and parents of the bride and groom. It also can include groomsmen and bridesmaids. The "Sweetheart Table" is a small table just for the bride and groom. The rest of the wedding party sits with their families among the guests. In either scenario, the bride and groom decide where people are seated.
Other Tables
When planning the table arrangement, other considerations include the cake table, gift table and buffet. The cake table, for example, should be placed where it is easy for guests to see and reach when it's time to cut the cake. There may be other tables needed, such as one for a disc jockey or bar. These two tables typically appear on the table plan's outskirts, freeing up most of the room for the head table, guests' tables and the dance floor.
Seating Arrangements
Consider family dynamics and personal feelings when assigning guests to tables. For example, if there are relatives who do not get along, place them at a distance from each other. Place friends at tables where they will have something in common with the others. Aim to promote social interaction -- and prevent animosity and potential conflict -- when assigning seats. Usually, immediate families are at the tables closest to the top or head table.
Considerations
Just Wedding Plans offers the idea of naming the tables instead of numbering them. This may prevent hurt feelings when guests wonder why they were placed at a certain table number. The names can be related to the wedding theme, the season, interests or hobbies of the bride and groom or places that are special to the couple.
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